Fax cover sheet guide
A cover sheet is the first page of a fax. It tells the person at the machine who the fax is for, who sent it and how many pages to expect.
What to include
- Recipient name and fax number.
- Your name, fax number and phone number.
- Date.
- Subject or reference, like a case or patient account number (keep sensitive details off the cover).
- Number of pages, including the cover.
- A short message, and a confidentiality notice if you send private documents.
When you need one
Use a cover sheet when a fax goes to a shared machine, like a front desk, clerk's office or medical records department. It helps the right person get the fax and shows quickly if pages are missing.
Make one free
Use our free fax cover sheet maker. Fill in the fields and download a PDF. No account needed.
Questions
Is a cover sheet required?
Not by law in most cases, but many offices expect one, and it reduces misdelivered faxes.
Should I put private details on the cover sheet?
No. The cover is often seen first by whoever picks up the fax. Keep sensitive details in the document itself.