What to Do When Someone Says "Please Sign and Fax This Back"
An email arrives with a PDF and one line: "Please sign and fax this back." Offices dealing with leases, insurance, HR forms, medical intake and vendor setup still ask for this all the time. With Unlimited Faxing you can sign the PDF and fax it back from one account, without a printer or fax machine. Here's a checklist that gets it done right the first time.
Step 1: Check what you've been sent
- Make sure it's the right form and the latest version. If it looks out of date, ask the sender.
- Find every signature, initial and date line. Multi-page forms often hide one on page 3.
- Fill in any required blanks or checkboxes before you sign.
Step 2: Ask whether an e-signature is OK
Most offices accept an electronic signature on a faxed form. Some legal or financial forms need ink. If you're not sure, a one-line reply ("Is an electronic signature acceptable?") saves a resend.
Step 3: Sign the PDF online
In Unlimited Faxing, upload the PDF, open it in the editor, type into the fields and add your signature (draw it with a finger, mouse or trackpad). E-signature is included on every plan. If someone else has to sign too, send them a signing link. They don't need an account.
Step 4: Get the right fax number
Use the number the sender gives you, not one from an old letterhead or a web search. A wrong digit sends your signed, possibly personal, information to someone else.
Step 5: Send the fax
Choose Send a fax, enter the number, attach the signed PDF and send. This works from a phone browser or a computer.
Step 6: Confirm delivery and keep a record
Check the delivery status. If the line was busy, the fax goes to your Outbox for retry, and you can resend it. Keep the delivery record. If the office says it never arrived, you can show when it was delivered.
Tips
- Keep the signature dark. Fax is black and white, and light ink fades.
- Send only the pages that were requested.
- Reply to the sender's email saying you've faxed it. Offices handle a lot of faxes, and a heads-up helps.
What it costs
- Free account: $0. 5 fax pages a month, sent from our shared number (no fax number of your own), and 5 signatures a month.
- Pro: $19/mo billed annually ($228/yr), or $22.80 month to month. 500 fax pages and 100 signatures a month. One fax number included.
- Business: $49/mo billed annually ($588/yr), or $58.80 month to month. Unlimited fax pages and signatures. One fax number included.
- Enterprise: $199/mo billed annually ($2,388/yr), or $238.80 month to month. Unlimited fax pages and signatures, and a team workspace with 10 seats, each with one fax number.
- Paid plans start with a 7-day free trial, approved with PayPal. Cancel before it ends, or the plan renews automatically.
See pricing to pick a plan, or sign up and send your first signed fax today.
Questions
Do I need a printer or scanner?
No. You sign the PDF on screen and fax it from the same account.
Can I do it on my phone?
Yes. Everything works in a phone browser.
Does the other person need an account to sign?
No. They open a signing link.